Midterm and Final Grade Submission Policy

Effective Date: April 22, 2013
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Purpose/Rationale:

The Humber College Institute of Technology & Advanced Learning (hereafter referred to as “Humber” or “the College”) requires student grades to be submitted in a timely manner to support the process of confirming Academic Standing, Program Progression and Graduation.

Scope:

The policy applies to all faculty teaching at Humber.

Definitions:

None

Policy:

1.0 Grade Submission

1.1    Normally, all students registered in postsecondary, post-graduate and degree level courses will receive a midterm grade, which in conjunction with discussions with their faculty member, is to contribute feedback on academic performance and provide students with a realistic idea of their performance to date.

1.2    At the end of each term, all students registered in credit courses will receive a final grade reflective of their achievement of course outcomes.

1.3    The Registrar’s Office will establish and post to the Academic Calendar midterm and final grade due dates, and grade release dates which will indicate when grades will be available for students to review.

1.4    Faculty are required to submit midterm and final grades each term according to the deadlines posted in the Academic Calendar.

1.5    Faculty are required to submit midterm and final grades for all students on their class lists, including students who have not attended the class or have failed to officially withdraw from the course.

1.6    Midterm grades are not considered part of the official grade point average and will not appear on the student’s official transcript.

1.7    It is the responsibility of the Registrar’s Office to post midterm and final grades electronically and to record the final grades on the student’s official transcript.

1.8    Final grades are not official until released by the Registrar’s Office to the student.

2.0 Missing Grades

2.1  The day after final grades are due, the Registrar’s Office will generate a report, for all Deans, of all missing grades for the term.

2.2  The school will have six weeks from the issue of the missing grades report to enter any missing grades. After six weeks, all missing grades will be converted to a final grade of zero or unsatisfactory.

3.0 Changes to Final Grades

3.1 Under extenuating circumstances, faculty will have six weeks following the end of the semester to reassess a student’s final grade and submit this required change to the Registrar’s Office for input. Changes beyond six weeks will only be permitted if authorized by the Dean and/or designate.

 

Appendices:

None